PCR Information

Hiring Personnel

• Undergraduate Students (Hourly)

  • New Student Worker

    Please follow the steps below if you have not worked for Texas State. You can deliver your forms to Courtney Downey in FCS 101 or scan and email them to Courtney Downey (cld211@txstate.edu) via Texas State Secure Transfer. Include your A0# and date of birth in your email.

    Please complete the following required forms.

    1. Hourly Student Worker Acknowledgement Form
    2. W-4

    Optional Forms:

    1. Election for Online W-2 Enrollment
    2. Sign up for Direct Deposit Online

    Collect original identification (I-9) documents. These can be sent via Texas State Secure File Transfer to Courtney Downey (cld211@txstate.edu).

    • A list of acceptable I-9 documents can be found here.

    Final step: you will receive an email from HireRight Customer Support (noreply@hireright.com) you will be required to fill out your section of the I-9.

  • Current Student Workers

    If you are currently a student worker at Texas State or have been with the past year, please email Courtney Downey and include your A0#, date of birth, and the faculty member you are working under.

• Graduate Assistants (GA/GRA/GIA)

  • New Graduate Assistants

    Follow these steps if you have not worked for Texas State.

    You can deliver your forms to Evette Hernandez in FCS 101 or scan and email them to Evette (eh17@txstate.edu) via Texas State Secure File Transfer. 

    Here are the steps to assist you with your hiring paperwork.

    1. Complete the following required forms:
       • Faculty and Graduate Student Employee Personal Data Form
       • W-4
       • Graduate Insurance Acknowledgement Form
    2. Optional forms:
       • Election for Online W-2 Enrollment
       • Sign up for Direct Deposit Online
    3. Collect original identification (I-9) documents and send them to Evette Hernandez via Texas State Secure File Transfer.
       • You can find a list of acceptable I-9 documents here.
    4. Final step, you will receive an email from HireRight Customer Support (noreply@hireright.com) you will be required to fill out your section of the I-9.

  • Current Graduate Assistants, Graduate Research Assistants, Graduate Instructional Assistants

    If you are currently a GA/GRA/GIA or have been within the past year. Please email Evette Hernandez and include your A0#, date of birth, and the faculty member you are working under.

• International Students for On-Campus Jobs

  • Student Worker/Graduate Assistant

    Please follow the instructions found on the International Students and Scholar Services website.

  • International Scholars

    J-1 Exchange Visitor

One Time Payment

• Need to make a One-Time Payment?

  • Graduate Student

    • Payment requests should be requested at least 1 month before payment is desired. These types of requests require special approval and confirmation of eligibility.
      •   Grant faculty must complete the Stipend Request Form found on Dynamic Forms. Please note that you will need to log in with your Net ID and password to access this form  

  • Faculty

    • Faculty members requesting special payment must complete the Stipend Request Form found on Dynamic Forms. 

Faculty Incentive Compensation

• Faculty Incentive Compensation

  • Eligibility and Restrictions

    • The principal investigator (PI) or co-investigator (Co-I) of an externally-funded sponsored program are eligible for incentive compensation. The base salary of the PI or Co-I must be paid from Education and General (E&G) funds. 

    • Incentive compensation for a PI or Co-I with assigned administrative duties is based on the faculty portion of the base salary directly related to instructional duties. Administrative and instructional duties are verified by workload reports. The maximum an assistant or associate dean or chair or director may buyout is 50 percent of their salary. 

    • A PI or Co-I may not buy out instructional workload and receive compensation for a teaching overload in the same semester 

    • A PI may qualify for both incentive options described below in the same semester. 

    For more in-depth information about the eligibility and restrictions click the link to the University Policy: UPPS No. 02.02.04 

• Incentive Options

  • Instructional Workload Buyout

    1. Faculty must hold the title of PI or CO-I on an external grant. 

    2. External funding must pay a minimum of 25% of the semester’s salary from external funds. 

    3. Incentive is available in the form of compensation (stipend payroll payment). 

    DEADLINES:

    February 1 for the spring semester requests

    September 1 for the fall semester requests. 

    Instructional Workload Buyout

     

  • No Workload Buyout

    1. Faculty must hold the title of PI/CO-I on an external grant. 

    2. External funding must pay a minimum of 5% of semester salary from external funds. 

    3. Incentive can be taken as compensation (stipend payroll payment) so long as it does not exceed 15% of base salary (excess will be put in a research account), or the total incentive can be transferred to the faculty member’s Indirect Cost Account. 

    DEADLINES: 

    May 1 for the spring semester requests 

    December 1 for the fall semester requests

    No Workload Adjustment